5 apps to keep you on track

Must-have productivity apps for people on the go

If your job means being on the road or in the air most of the time, you know how challenging it can be to keep both your personal and professional worlds organised. In an ideal world, you would have a fantastic personal assistant keeping everything running. However, for the majority of mobile workers, that’s not going to be a reality!
What you do have is a smartphone – and with the help of today’s productivity-boosting business apps, you can turn your handheld into not one, but several digital assistants that fit right into your pocket.

Meet your exclusive scribe

So, you are driving in your car on the way to a meeting and suddenly it hits you: you forgot to add a key point to the presentation you’re about to give!

Instead of pulling off the road and jotting it down to make sure you don’t forget it again, we’ve got another solution for you. It’s called “Google Keep”. This note-taking app allows you to verbally annotate a thought and turns that recording into text. Once you arrive at your meeting, just copy and paste the text into your PowerPoint.

Google Keep is also great for typing notes directly and storing them for later. The interface is clean, it’s very user-friendly and best of all, it colour-codes your notes based on topic, date or importance. You can even turn notes into quick checklists that allow you to keep track of your progress.

An accountant – in your pocket

If you’re constantly on the go, you probably don’t have the luxury of a great office filing system to keep all your expenses in one place.

That is, until you get “Certify Mobile” – this handy accounting app helps you track all your expenses while you’re on the go. Simply take a photo of your receipt, and the app automatically places it into fields such as name, amount and category.

And if you’re prone to going over budget, this app can provide you with a warning as you venture closer to your limit. Now find an accountant that will do that.

Your logistics manager has arrived

Successfully coordinating and organising your own time when you are on the road is no easy task. Now imagine having to do that for a whole team of people!

“Tripit” is an app that helps you plan your whole itinerary and stay on schedule – everything from airline, rental car and hotel reservations to directions, maps and weather forecasts for multiple destinations. Plus, “Tripit for Teams” enables you to sync up that itinerary with your colleagues. That way, instead of you doing all the organising and coordinating, Tripit does it for you.

Your valet awaits

The following has probably happened more times than you’d care to remember: you come out of an exhausting meeting and walk into the giant parking garage where you parked your car. There’s only one problem: you don’t have the foggiest idea of where exactly you parked it!

“Car Locator” is the solution you’ve been waiting for. Once you’ve installed the app, all you need to do when you find yourself in the above mentioned situation, is press a button. It will locate your car and guide you to exactly where you parked it, providing of course that you tag the car location before you leave the carpark!

One tiny device, a team of amazing assistants

Who would have known that with these smart apps, your smartphone could be the key to a more productive, more organised and less stressful business day? Check out these – and other productivity apps – to make your next business trip a snap.

Are you embracing BYOA?

Your staff are embracing BYOA, but are you?

Australian enterprises are struggling to keep up with the new ‘bring your own app’ (BYOA) trend taking over workplace cultures, with two-thirds already reporting their staff use personal applications for work.

The research by tech analyst firm Telsyte, surveyed more than 460 ICT decision makers on their organisations’ approach to ‘bring your own device’ (BYOD) and ‘bring your own app’ (BYOA) trends.

Their key findings include:

  • 27 percent of organisations allow staff to use any personal mobile or cloud app for work purposes without any restrictions.
  • 30 per cent of staff who are allowed to use personal apps, do so for work purposes.
  • 34 per cent of businesses do not allow BYOA at all and enforce it with tactical approaches like management tools or other means.
  • 80 per cent of Australia’s IT departments still have no plans to officially support BYOA.

The research also showed that while businesses should take advantage of the emerging BYOA trends and allow staff to use public software, they will have to ensure that the software has the security and integration requirements of corporate IT. Privacy and security. These were the number one challenges cited in the survey arising from staff adopting “Bring You Own” IT.

Telsyte’s study also cited these as the most popular BYOA apps:

  • data backups and storage (Dropbox, iCloud)
  • calendaring and collaboration (GoToMeeting, WebEx)
  • voice communications (Skype)
  • project and task management (Remember the Milk)
  • productivity (Pages, QuickOffice Pro)
  • multimedia; and note taking (Evernote)

How to make BYOD & BYOA work in your business

We can help you embrace the benefits of BYOD and BYOA in your organisation without the security and privacy headaches. Give us a call on 02 9386 2900 to discuss how.

The Privacy Reforms

Are you prepared for the Privacy Reforms?

Late last year the government made a number of changes to the Privacy Act that took effect on 12 March 2014. If your business collects and processes personal or sensitive information, these changes affect you. It is important to prepare your business in order to achieve full compliance and avoid being penalised.

The key changes include:

  • A new system of privacy principles, which will significantly affect how private and public sector entities collect and handle personal and sensitive information. Personal information includes name, address, date of birth, driver’s license number, passport number, bank/credit card details etc. Sensitive information includes health records, religious beliefs, criminal record and so on.
  • Enhanced enforcement mechanisms; and
  • For the first time, the introduction of a civil penalty regime for breaches of privacy.

What can we do to help?

Systemnet has considerable experience in major projects relating to Payment Card Industry Compliance (PCI) and Information Security in general. We are therefore well equipped to review your current processes and help your business make the necessary changes in order to become compliant with the Privacy Act.

Deliverables

We will review the following to ensure compliance:

  • Current handling of customer information including electronic and paper records.
  • Operating procedures to ensure that they cover the key requirements of the handling of this information.
  • Physical security such as employee access to the building, access to computer systems and paper records.
  • Storage and backup procedures.
  • Disaster recovery and business continuity plans.
  • Incident and change management procedures.
  • Human resources procedures.

Following the review we will provide you with a report detailing the level of compliance in these areas as well as advice on how to remediate any deficiencies.

If you would like to proceed or require any further information, please contact David Kotze on (02) 9386 2935 or dkotze@sn.com.au